Board Position Descriptions
BOARD POSITIONS
President (Prerequisite: Must have served on the Board for one year)
Co-First Vice Presidents (2 members)
Second Vice President – Membership (2 members - computer literacy and email accessibility required)
Treasurer & Tax Advisor
Recording Secretary (computer literacy required, laptop helpful)
Corresponding Secretary
Publicity Secretary
President (Prerequisite: Must have served on the Board for one year)
- Schedule, organize, set agenda and run monthly Board & Membership meetings
- Oversee all club activities and be the de-facto member of each committee
- Maintain Club Calendar
- Maintain Master File of Club PPR’s
- Review and Distribute all Club Correspondence
- Review monthly financial statements provided by Treasurer
Co-First Vice Presidents (2 members)
- Attend monthly Board and Membership meetings
- Collect club chairs’ event and seed money proposals to be presented at board meetings
- Collect all Event Summary Reports – ensure 2015 form is used including checklist, contacts and expenses – submit to president for review and filing
- Secondary signature to club checkbook
- De-facto member of all committees along with President
- Oversee Website, Facebook, & Sign Up Genius
Second Vice President – Membership (2 members - computer literacy and email accessibility required)
- Attend monthly Board & Membership meetings
- Track & maintain contact with prospective Juniors
- Provide monthly updates to president on new membership status
- Responsible for updating member contact information, committee lists and email distribution lists in Google and Sign Up genius
- Organize and conduct Installation ceremonies
Treasurer & Tax Advisor
- Attend monthly Board & Membership meetings
- Maintain Club bank account records and checkbook activity for monthly meetings
- Prepare annual budget & provide info for tax return
- Monitor club expenses
- Collect Membership dues and track payments for Membership
- Ensure our Club, District and Federation dues are paid on time
- Responsible for ensuring that all Club registrations remain current in conjunction with the Club President (NJ State Charitable Organization status, NJ Gaming License, etc.)
- File the State 501c3
Recording Secretary (computer literacy required, laptop helpful)
- Attend monthly Board & Membership meetings
- Keep minutes of General Meetings
- Email minutes to President(s) for review within a 48 hours of General Meeting
Corresponding Secretary
- Attend monthly Board & Membership meetings
- Retrieve mail weekly from Club P.O. Box and distribute as needed
- Announce club personal information such as births, etc (with approval of the individual)
Publicity Secretary
- Attend monthly Board & Membership meetings
- Submit all press releases, photos & articles into various local newspapers & periodicals for both Bergen County
- Collect all news articles and pictures for Club Press Book
- Maintain the JWCR website and Facebook page
Committees: Co-Chairs are Recommended for ALL COMMITTEES
Adult Social – Plan and coordinate social events for members and/or members with spouses/guests:
Art – Organize art related events and provide graphics for other committees.
Comedy Night – Organize the committee, secure talent, schedule and plan event, secure venue, determine monetary recipients. Work with Art Committee/Publicity Secretary to advertise event
Conservation – Coordinate volunteers for conservation related events.
Education – Coordinate education related events:
Health – Organize Health related events:
Home Life – Maintain club relationship with Ramsey Responds and CFA for various collections as needed.
Kids Social – Plan and coordinate social events for members and their children.
Public Issues – Coordinate with Town Council for Ramsey events:
Social Media/Technology – Help update Facebook page and website with current information. Assist with creating new pages and forms when necessary. (Training available for these extremely user-friendly programs)
- Progressive Dinner
- BUNCO Night
- Grill Off
Art – Organize art related events and provide graphics for other committees.
- Pumpkin Decorating
- Super Fun Messy Art Day
- Create Flyers and posters
Comedy Night – Organize the committee, secure talent, schedule and plan event, secure venue, determine monetary recipients. Work with Art Committee/Publicity Secretary to advertise event
Conservation – Coordinate volunteers for conservation related events.
- Ramsey Town-Wide Clean-Up Day
- Halloween Costume Swap
- Book Drive
- Support Home Life Committee with large events
Education – Coordinate education related events:
- Spelling Bee
- Ramsey High School Scholarship
- First Grade Fingerprinting
Health – Organize Health related events:
- Relay for Life
- Pink Lemonade Sale for Breast Cancer Awareness
Home Life – Maintain club relationship with Ramsey Responds and CFA for various collections as needed.
- Coordinate the Wine & Cheese Evening (Thanksgiving baskets, Holiday Giving Tree ornaments)
- Set-up holiday wish tree in the Library
- Organize Souper Bowl
- April Baby Shower
Kids Social – Plan and coordinate social events for members and their children.
- Secor Fall Hayride
- Woodlands Residence Halloween Parade
- Pajama Jam
- Mother's Day Gift
- Finch Park play date
Public Issues – Coordinate with Town Council for Ramsey events:
- Ramsey Day
- Memorial Day/Veterans’ Park Wreath Ceremony
- September 11th Memorial Ceremony
- Farmer's Market Touch-a-Truck
Social Media/Technology – Help update Facebook page and website with current information. Assist with creating new pages and forms when necessary. (Training available for these extremely user-friendly programs)
